High School Community Handbook
Welcome to the High School
Dear AES High School Students and Parents,
Welcome to the new School Year at the American Embassy School! The year ahead will be filled with academic challenges, opportunities for making strong social connections, and a discovery of oneself through participation in service clubs, activities, and athletics. That is the plan.
Whether you are a longtime AES student or have just arrived, we hope that you enjoy the environment here. There is a fantastic mix of people, facilities, and opportunities at AES, that when combined with all the ways that India can awaken the senses, result in the wonderful experiences that so many enjoy here. We want this year to be wonderful for you, as well.
We recommend that you (and your parents) take an in-depth look at this revised Handbook and the MY.AES online portal as we have updated and refined some policies for this year. Learning about those changes can positively impact your high school experience.
The HS Administration and Counselors are always here to help and are ready to support you when needed. Feel free to stop by our offices or email us if you have any questions. Please do look carefully at the information, procedures, and policies outlined in this handbook. Doing so will help ensure you have a pleasant and smooth high school experience.
Work hard, organize yourself, get involved, and maintain a positive spirit. And seek help when needed.
Best of Luck.
Iftekhar Syed, HS Principal
Derwin Kitch, HS Assistant Principal
- Non-Discriminatory Policy
- Student Rights
- Student Responsibilities
- Academics
- Assessments & Assignments
- Grading
- Learning Habits
- Insufficient Evidence Grades at the End of the Semester
- GPA & Ranking
- AES Recommended Conversion to Percent Grades
- Valedictorian and Salutatorian
- Awards
- Curriculum
- IB Diploma Program
- Institute for Design and Innovation
- English Language Development (ELD)
- AES Minicourse Program
- Student Life
- Student Government - The Associated Student Council (ASC)
- Attendance
- Absence Policy
- Off-Campus Privileges
- Student Behavior Expectations
- Disciplinary Action
- Academic Integrity
- Processes and Procedures
- Learning Support
- Extra-Curricular Program
- Counseling
- Health Office
- Information Technology at AES
- Stein Library
- School Publications and Performances Editorial Policy
Non-Discriminatory Policy
Student Rights
- Students are entitled to all the rights set forth in this policy, without distinction of any kind, such as race, color, gender, language, religion, political or other opinions, national, ethnic, or social origin, disability, sexual orientation, or another status.
- Students have the right to pursue education in a climate of mutual trust, respect, and interpersonal concern where openness and integrity prevail.
- Students have the right to a meaningful education that will prepare them to be confident, independent, and passionate learners.
- Students have a right to the safety of both persons and property, including the right to safe and clean school facilities.
- Students have the right to learn in an environment free of physical, emotional, psychological, and verbal harassment or bullying.
- Students have the right to freedom of thought, conscience, and religion.
- Students have the right to protection from arbitrary interference with privacy, family, home, and correspondence.
- Students have the right to freedom of opinion and expression. This right includes the freedom to hold opinions without interference and to seek, receive, and impart information and ideas unless this would violate the rights of others or cause personal or institutional harm.
- In any action against a student that could result in expulsion, the student has the right to obtain assistance for their defense and should be informed of that right.
- Students have the right to freedom of peaceful assembly and association unless this would violate the rights of others or interfere with the operation of the school.
- With permission from high school administrators or counselors, students have the right to inspect and review all academic records directly related to them.
- Students may seek a correction or deletion where a record is felt to be inaccurate, misleading, or otherwise in violation of their privacy or other rights.
- Students have the right to seek representation on the Board of Governors and may attend any committee meeting dealing with matters directly related to students.
Student Responsibilities
- Be honest, act with integrity, and exercise self-discipline.
- Be courteous, communicate respectfully with other members of the school community, and allow others to express their views.
- Respect the rights of others without distinction of any kind, such as race, color, gender, language, religion, political or other opinions, national, ethnic, or social origin, disability, physical appearance, sexual orientation, or another status.
- Respect the educational process and learning environment by refraining from any behavior which diminishes the rights and opportunities of others to receive an education.
- Behave in a responsible manner that safeguards and does not endanger the health and physical or psychological well-being of others.
- Respect the property of fellow students and the property of the school.
- Dress in a neat, functional attire, which takes into account school and cultural norms and activities.
- Keep cell phones, music, video players, and other similar devices switched off and stored in a bag, backpack, personal carry-all, etc., during class.
Academics
AES offers a rigorous academic education propelled by our excellent teachers and comprehensive curriculum. We offer the IB Diploma Program, limited AES-taught AP courses with the opportunity to do more online or independently, and the Institute for Design and Innovation. All of our students are working to earn an American high school diploma. Our students are well-prepared to attend top universities around the world.
AES Graduation Requirements
In order to graduate from AES, a student must meet the following requirements:
Required Courses |
Minimum Credits |
Notes |
English |
4 |
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Social Studies |
3 |
1 credit of United States History is required for US passport holders. Students may fulfill this requirement by taking US History or AP US History. |
Mathematics |
3 |
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Science |
2 |
|
Physical Education |
2 |
1.5 of PE and 0.5 of Health |
World Language |
2 |
Two consecutive years in the same language. |
Fine Arts |
1.5 |
|
Electives |
5.5 |
|
Minicourse |
- |
Students are required to participate in the high school Minicourse program each year they are in attendance at AES. |
TOTAL |
23 credits |
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Credits earned in subject areas beyond those required for graduation are applied as elective credits. While taking into account course credits earned at previous schools, students entering AES as 10th, 11th, or 12th graders are required to complete AES credit distribution requirements stipulated above to the extent possible. The distribution of the required credits will be assessed by the high school counselor.
To graduate from AES, students must attend the final two consecutive semesters before graduation. If there are exceptional circumstances, such as scheduling conflicts or difficulty meeting requirements due to differences in their previous school program, a graduation requirement may be waived. The Director will make the final decision on waiving a requirement based on a recommendation from the High School Principal.
Assessments & Assignments
AES’ curriculum is built upon internationally recognized content standards. These guidelines, as well as those of the IB and AP, identify the knowledge and skills that students will ideally master as they learn and grow over time.
Types of Assessments
Formative | Summative |
Teachers design assessments with the intention of providing feedback so that students understand how they can best learn and prepare to demonstrate that learning during a summative assessment. |
Teacher-designed assessments at the end of the unit of learning are referred to as summative assessments. If a course has multiple sections taught by multiple teachers, it is common that the end of the unit assessment would be the same across the sections. |
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Homework
Homework is developed in accordance with sound principles of learning and defined educational purposes. These are meaningful educational practices based on quality work rather than on quantity.
The goals of homework are always formative in nature and:
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reinforce learning through further practice and application of material to develop sound independent study habits.
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enrich learning through independent study, individual research, and experimentation.
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enable students to complete assignments.
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preview new units of study.
The amount and complexity of homework will vary from course to course but can generally be expected to increase from one grade level to the next. Students are expected to complete homework for the reasons outlined above. Homework assignments may be given daily, for short periods (e.g., a few days to a week), or maybe long-term, as for major essays or projects. Students are expected to submit homework assignments when they are due.
Homework During Vacations
The major school vacation periods are free of academic work:
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Diwali
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Fall break
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Winter break
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Spring break
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Minicourse
There will be no assessments on the first two days of classes after designated vacation periods.
If a student has an excused absence for a summative assessment or does not submit an assessment by the deadline, the student is expected to make arrangements with their teacher regarding the completion of the assessment and will be required to utilize their study period towards this obligation. Students are expected to adhere to semester and end-of-year deadlines for the submission of work.
Assessing Students Arriving Late to School
Students arriving before:
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Semester 1: September 3rd
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Semester 2: February 5th
are responsible for any work missed and are eligible for AES grades.
Those arriving after:
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Semester 1: September 4th but before October 7th
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Semester 2: February 5th but before March 4th
can earn credit but will receive a Pass/Incomplete. Those students are expected to make up any missed work.
Students arriving after October 7th (March 4, 2nd Semester) are not eligible for credits. They are not expected to make up any missed work.
More than 2 Summatives Per Day?
The high school faculty uses an assessment calendar to support this goal. Should a student have more than two assessments on a given day, they should approach those teachers to identify a solution 2 days before the test date. Reassessments do not count toward the 2 assessments per day count.
If a teacher does not put the assessment on the calendar, they need to work with the student to find a new time for it to happen.
Sometimes, individual student schedules may have exceptions. For instance, if an elective course only has a few grade 11 students, the teacher may have to schedule a test on a day when those students already have two tests, even if the majority of the class has only one or no tests.
IB Assessments
A separate document with a timeline of shared agreements will be updated each year and shared with students and families. This document articulates the general timing of internal assessments, external assessments, and IB Core requirements.
It is important for students and parents to understand that student submission of work at AES is not the last step in the process of submission to the IB.
For more information on deadlines, extensions, and consequences for missing deadlines, please see AES’s IB Deadlines and Extensions Policy.
Final Summatives
Final summatives are held at the end of Semester 1 and Semester 2 and provide the opportunity for a summative assessment of students’ learning over the previous unit. These assessments take many forms and often are unit tests, projects, or speeches.
A detailed Final Summative schedule will be published at least 2 weeks before the first day.
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Review Day - This is the last class before summatives begin.
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No new content material will be introduced, and the days will be used for reviews, synthesis, and preparation for the final summative.
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All final summatives must be taken on the designated days only.
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Students will not be allowed to take any summative before or after the scheduled time.
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In case of illness, a medical certificate must be submitted when a student returns to school and before a summative can be made up. Students not receiving administrative permission in advance of the summative will receive a “1” grade in that course for that semester. Students should communicate with the teacher as soon as possible, and hopefully before return to school.
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In the event that two summatives are scheduled for the same time or if three summatives are scheduled for the same day, the students must complete a summative conflict resolution form and submit this to the high school office two weeks before the first final summative.
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summative that must be rescheduled will go into the first available time slot after the original summative occurred. Summative conflict resolutions will also be posted in advance of summative week. Students are responsible for reporting to the correct summative period at the correct time.
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During the final summative periods, students are required to be on campus only during their summative.
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Students should arrive at least 15 minutes prior to the starting time of the summative and may leave campus after a summative is completed. It is important for students and parents to note that the AES bus schedule operates as normal during the high school summative week since the middle and elementary schools continue to run on their regular schedules.
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Incomplete In-Class Summative Assessments:
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If a student misses an in-class summative assessment, the teacher will enter a “1” for the assessment in PowerSchool. The student’s overall grade at reporting dates could be displayed as “1" (Insufficient Evidence) at that time if the missing summative assessment impacts the necessary evidence the teacher requires to determine learning progress.
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The student will then go to the Learning Lounge during their next study period (or soon thereafter as the teacher is able to prepare) and complete the assessment at that time. Attendance at supervised study in these circumstances is mandatory and subject to disciplinary procedures like any other class.
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Once the in-class summative assessment is completed, the grade book will indicate receipt of the assignment. The teacher will then review the overall evidence to that date and adjust grade reporting accordingly.
Incomplete Formative Assessment:
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If a student misses, does not turn in, or does not make any effort on multiple or key formative assessments, teachers will notify parents in a timely manner and, in addition, may request a meeting involving the student’s counselor and parents. This may result in losing the opportunity to reassess.
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When students miss formative assessments, teachers may assign them to the Learning Lounge during their study period until teacher expectations are met.
Reassessment
Why Reassessment?
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Learning is not always time-bound. Some students benefit from a longer runway for learning. Additionally, some students may not always demonstrate their best learning on a given day.
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Fosters a growth mindset and the opportunity to pursue the academic goals they have set for themselves.
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Supports continuous learning
Reassessment Agreements:
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Reassessment opportunities are available until the last three weeks of the semester.
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Students have a maximum of two reassessment opportunities per semester per course.
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A reassessment does not count toward the limit of two summative assessments on a given day.
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The reassessment does not need to look like the original assessment. It can take a different form, focusing on specific standards.
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For assessments that will be submitted to the IB, the IB grade and what is submitted to the IB does not change with a reassessment. The AES grade may change after the reassessment.
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Summative projects have multiple checkpoints and opportunities for relearning along the way, so they generally do not have the option to reassess. Teachers will let students know when this is the case. In the case of reassessing a project, the student will choose a new project topic and restart the process.
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Students who receive a 1 (incomplete) on an assessment can not reassess.
Students will | Teachers will |
Complete a Proof of Learning Form and/or other teacher-directed requirements as evidence of new learning before a reassessment. | Inform the student of what proof of learning must be submitted prior to reassessment. |
Decide whether to reassess within one week of receiving feedback on the original assessment. Complete the proof of learning process by the reassessment date. |
Provide feedback on the original assessment. Decide the appropriate reassessment date. Use the higher of the two grades after the reassessment. The teacher will note the lower grade in the comment section of PowerSchool for documentation purposes. |
Review the scheduled reassessment time alongside other commitments. Student will communicate with coaches or advisors as needed. Scheduled reassessment times are not negotiable. Student will make a decision of what to attend, knowing that it would count toward an unexcused absence for sports or clubs. | Schedule the reassessment and communicate with students. Teacher will communicate that the scheduled time is non-negotiable. |
Earn the opportunity to reassess by taking advantage of learning along the way. Students will do this by completing most homework and/or showing increased learning on formative assessments. |
Email student & family (cc: counselor and AP) if a student is not demonstrating learning drive with homework and/or formative assessments, and will not have the opportunity to reassess for that unit. Email will be sent prior to the summative assessment. Sample emails (viewable to faculty & staff only) |
Allow students to reassess any grade lower than 7 on a designated day/time/location. | |
Reassessment grades are data points that may be used in determining IB predicted grades. |
Grading
Grade | Description of Level of Achievements | |
Advanced | 7 | The student demonstrates an advanced understanding and application of the standards. The student demonstrates sophistication, originality, and/or the ability to transfer learning to novel situations in a meaningful way. |
Proficient | 6 | The student demonstrates a proficient understanding and application of the standards. The student shows the ability to transfer learning. |
Competent | 5 | The student demonstrates a competent understanding and application of the standards. The student meets the intended learning objectives. |
Developing | 4 | The student demonstrates developing understanding and application of the standards. The student has gaps in meeting the learning objectives. |
Beginning | 3 | The student demonstrates a beginning understanding and application of the standards. The student is in the early stages of meeting the learning objectives. |
Insufficient | 2 |
There is insufficient evidence of learning for a passing level. When 2 is granted for a semester grade, it indicates that the student receives zero credit for the course. |
Incomplete | 1 |
No work or evidence of learning is submitted. When 1 is granted for a semester grade, it indicates that the student receives zero credit for the course. |
Additional Codes (with HS Admin approval) |
P | Pass |
AU | Audit |
NG | No Grade |
WP | Withdrawal/Pass |
WI | Withdrawal/Insufficient Evidence |
Learning Habits
The Learning Habits reflect a student’s approach to learning and the classroom. They help our community fulfill AES’s mission and they consider a student’s skills beyond and separate from academic achievement. In a standards-based learning system, academic achievement and behavior are reported separately.
AES Learning Habits :
Grades 10-12 | 2024-2025 for Grade 9 classes only |
Interpersonal Skills
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Relating: Learning effectively with and from others
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Self-Management -
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Resourceful: Using a range of strategies to learn in different ways.
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Learning Drive -
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Reflecting Thinking about yourself as a learner and making strategic choices
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Resilient: Persevering in the face of challenges.
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The Learning Habits are assessed using four areas:
Area of Concern | Area for Growth | Area of Strength | Exemplary |
The student struggles to meet the expectations for this Learning Habit and/or infrequently demonstrates identified behaviors. | The student is approaching the expectations for this Learning Habit and/or occasionally demonstrates identified behaviors. | The student is meeting the expectations for the Learning Habit and/or consistently demonstrates identified behaviors. (This is the target for students.) |
The student’s attitude and behavior exemplify the expectations related to this Learning Habit; the student sets a standard for excellence for his/her peers. (This is exceptional, not the norm for students.) |
Reporting Dates
The High School uses PowerSchool to communicate grades and attendance to our students and guardians.
Reporting Period |
Timing |
Description |
Semester 1 |
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Touchpoint Progress Report |
Approximately 1 week before Family Teacher Conferences |
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Family/Teacher/Student Conferences |
6-8 weeks from the beginning of Semester 1 |
The focus of these fall conferences is on Learning Habits. |
Report Card & Transcript |
End of Semester 1 |
An updated final semester grade (level of achievement) is assigned based on summative assessment evidence. |
Semester 2 |
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Touchpoint Progress Report |
Approximately 1 week before Family Teacher Conferences |
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Family/Teacher/Student Conferences |
6-8 weeks from the beginning of Semester 2 |
The focus of these spring conferences is on overall progress in any area needing discussion. |
Report Card & Transcript |
End of Semester 2 |
An updated final semester grade (level of achievement) is assigned based on summative assessment evidence. |
Insufficient Evidence Grades at the End of the Semester
If missing or incomplete work is not submitted by the days identified on the High School Calendar, teachers will use their professional judgment to determine if there is enough evidence to determine an overall academic grade for the course.
If the teacher has enough evidence to determine an appropriate grade, they will do so.
If the teacher does not have enough evidence of a student’s understanding of the course standards, the grade will be marked as a 1, and credit will not be awarded for the course.
Assessments being submitted to the IB for marking or moderation must adhere to IB guidelines and deadlines.
Missing work from each semester must be submitted within the semester by the deadline shared by the high school.
GPA & Ranking
AES Recommended Conversion to Percent Grades
For those students who may require a conversion to a percent grade, AES recommends the following conversion based on recommendations by the College Board. Please note that this is a recommendation and that not all schools or post-secondary institutions may accept the following conversions.
Source: College Board
AES Grade | Letter Grade | Approximate Percentage |
7 | A+ | 99% |
6 | A | 95% |
5 | B | 85% |
4 | C | 75% |
3 | D | 65% |
2 | F | No credit |
1 | Incomplete/F | No credit |
Valedictorian and Salutatorian
The honorifics Valedictorian and Salutatorian are awarded by the high school administration to recognize the effort and academic success of the highest achieving students. Grades earned in Grade 11 (Semesters 1 and 2) and Grade 12 (only Semester 1) are added and an additional point is awarded for every semester of an AES-taught AP course and IB HL course to account for the increased rigor. Additionally, each IB Core course with a grade of 'Passing' receives a grade of 7 in each semester.
Awards
Awards are used to recognize students who exemplify the AES mission.
Academic Awards
Each year, one student is honored in each department and grade level (rubric). Award decisions are based on the following following categories:
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Working with others (collaborative & compassionate)
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Joyful pursuit (Passionate, life-long learner & Curious)
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Learner’s Mindset ( Resilient, learns and grows through challenges & reflection)
Service Awards
Each year, two students are honored for service. One award is for leadership, recognizing a student who leads with purpose, passion and strong execution skills, while leaving a lasting impact. Student Service Coordinators are not eligible for this award. The second award is for club members who show a strong commitment and exemplary engagement with a club. (rubric)
Athletic Awards
Outside the MESAC seasonal awards, there are three overall athletic awards:
Deitchman Sportsmanship Award—recognizing the year's most outstanding athlete who consistently exhibits a sense of fair play and the ideals of sportspersonship.
The Beth Miller Manchester Inspirational Athlete Award— Recognising the year's most outstanding athlete, who exhibits a commitment to excellence in their sport(s) through ongoing dedication and perseverance and who inspire others toward the same commitment.
Best All-Around Athlete Award— Recognising the athlete of superior physical talents, who has lettered in two or more varsity sports, making the greatest contribution to AES in terms of overall excellence in performance, leadership, inspiration and sportspersonship.
Academic Probation Policy
A high school student who earns one a combination of 2 or more ones and twos at the end of a semester or during a touchpoint will be placed on academic probation. Academic probation serves as an official notification to both the student and their parent(s) that there are academic concerns that need to be addressed.
Once placed on academic probation, a meeting will be scheduled with the student, parent(s), counselor, and principal. During this meeting, the team will collaborate to create an academic improvement plan. This plan, formalized in a contract, will outline the specific expectations and strategies the student must follow while on probation. Requirements during this period may include attending a supervised study period throughout the semester and participating in weekly check-in meetings with the school counselor.
The probationary period will last one semester. At the end of this time, the student may be removed from academic probation if:
- They have improved their academic performance to a satisfactory level.
- The school believes the student can sustain this improved performance moving forward.
If the student’s performance does not improve to meet AES’s academic or credit requirements by the end of the probation period, the school may require the student to withdraw from AES.
This policy is based on Policy 8.402, last revised in May 2014.
Curriculum
The curriculum is designed to offer a wide range of university preparatory courses. The academic year is divided into two semesters. Most courses are a full year in length, but some courses meet for one semester only. Credit is awarded on a semester basis. One-half credit is awarded for the successful completion of one semester. One credit is given for the successful completion of a year-long course.
High School Courses
Students should refer to the High School Course Catalog for a list of courses and a description of each course. Students should also check the prerequisites before requesting a course.
All course registrations and adds/drops of courses must be approved by the counselor, the teacher, and the student’s guardian(s).
IB Diploma Program
A full description of the IB Diploma Program at AES can be found in the course catalog. All students in IB classes are expected to complete all internal and external assessments and to adhere to the deadlines set by the teachers and the IB Diploma Program Coordinator. It is useful to note the distinctions between the following categories of options within the IB Diploma program.
Full IB Diploma Candidates
Students who opt to participate in the full IB Diploma are required to take three Higher Level and three Standard Level courses in addition to the IB Core course. Multilingual students are eligible for a bilingual IB Diploma if they take School-supported Self-taught Literature SL. The IB Core course includes the teaching of the Theory of Knowledge (TOK). Students will also write an Extended Essay and must meet the learning outcomes of the Creativity, Activity, and Service (CAS) program. Research and outlining of the Extended Essay occurs in Year 1, and the Extended Essay draft is written during the summer holiday between Year 1 and Year 2 of the IB program. All students in the IB Diploma program are expected to work on the development of IB Learner Profile attributes as described on the IB blog on the AES website.
Course Candidates
Students may opt not to pursue the full IB Diploma and instead may take one or more IB courses in any combination of subjects and levels. These students are called Course candidates.
Anticipated Candidates
Full IB Diploma students may finish a maximum of two Standard Level courses for their IB Diploma and sit the examinations at the end of Year One in grade 11. Per the IB, ab initio language courses cannot be anticipated.
International Baccalaureate & Advanced Placement Exams
The registration process for IB and AP exams is supervised by the IB/AP Coordinator and occurs in August and September. The exams will be administered in May according to the schedules produced by the IB and College Board. Any conflict between IB and AP exams will result in the AP exam being taken during the Late Testing Schedule developed by the College Board. There may be more than two IB exams in a day, and the IB rule allows this as long as the exam-taking time does not exceed 6-1/2 hours. Please see the IB/AP Coordinator if you have questions. Students taking these exams will be permitted study leave according to guidelines communicated closer to the time of these exams.
It is the responsibility of the student to have official IB and AP scores sent to the universities of their choosing. The IB/AP Coordinator will assist in this process. Fees for IB and AP exams are not covered by AES tuition; the Business Office will provide invoices to families or companies, payable by early November.
Mock Exams
Mock exams will be given to students in an AP class and in Year 2 of an IB class. They will occur on a special schedule in early April, the details of which will be shared in advance. Mock exams are prepared and graded by subject teachers and administered by the IB/AP Coordinator’s office.
IB Year 1 Achievement Scores and Predicted Grades
AES makes the distinction between IB Year 1 Achievement Scores and Predicted Grades as follows:
IB Year 1 Achievement Scores
The counselors collect Achievement Scores from IB teachers for all IB students in April of grade 11 (Year 1). Achievement Scores are based on the grade descriptors provided by the IB for each subject and the student’s performance to date on IB-style assessments during the first year of the IB Diploma program. Students will also be asked to score themselves. Counselors will discuss the outcome of these scores with students with the intent to guide their university research and their selection of university visits during the summer holiday before entering grade 12.
Achievement Scores are not predicted grades, and they are never sent to universities. They are intended to provide guidance and feedback to students on success so far to help guide the university research process. They do not take into account predictions of future success or potential improvement.
IB Predicted Grades
As a part of the admissions process, many universities require the predicted grades an IB Diploma or Course candidate may earn for each IB course. Counselors collect these predicted grades from teachers in October of Year 2. The counselor will send predicted grades to universities that accept them. The IB Coordinator submits the IB teachers’ final predicted grades to the IB in April of Year 2; they may be shared with universities if requested, though that is not common.
It is expected that teachers are transparent with students about their process for determining predicted grades. Students wishing to review their predicted grades will arrange to meet with their counselor. Parents may join their students at this meeting. As described above, this meeting is to provide guidance for university selection, and academic goal setting – negotiation for a higher prediction will not be permitted.
Authorization To Take IB Examinations
According to IB regulations, each candidate must be in good standing at the school at the time of the examinations. Candidates who are registered for an examination session but are subsequently expelled or suspended from school normally forfeit their right to be examined by the IB in the school at which they have registered.
IB/AP Summer Assignments
Students in IB Higher Level and AP courses may expect to receive summer assignments prior to entering Year One and Year Two of the course. (Note: AP courses are only one year in duration.) The assignments will not exceed 10 hours per subject for the average student and will only be graded as formative assessments for students registered in the course as of June 1st. The assignments will be communicated to students via email and the HS Student Announcements.
Institute for Design and Innovation
The Institute for Design and Innovation (IDI) at AES empowers students to be agents of change and to learn through topics of personal interest and passion. Project-based and experiential learning pedagogies are at the heart of IDI. Students engage with NGOs and industry leaders as they look for ways to impact their communities and tackle complex problems. Real-world learning, showcasing learning beyond the classroom, and leading teams are part of the IDI experience. Across IDI courses, students develop competency and are assessed in critical thinking, creative thinking, communication, and collaboration, as well as course-specific knowledge and skills.
Students may register for individual IDI courses or pursue the IDI Diploma. The IDI Diploma requires IDI Core, IDI Capstone, IDI English, IDI Social Studies, and at least one semester of a design and innovation course. Different IDI English and IDI Social Studies courses are offered in alternating years.
English Language Development (ELD)
The English as an Additional Language (EAL) program aims to help non-native English speakers acquire and refine the English skills necessary to do well in all their high school academic courses. The EAL program is a Cognitive Academic Language Proficiency (CALP) program, not one based on just oral proficiency or fluency.
The World-Class Instructional Design & Assessment (WIDA) is a screening and placement instrument that assesses the student’s Academic English (AL) proficiency in Math, Science, Social Studies, and English Literature for EAL learners entering high school. The WIDA assesses the student’s academic abilities in speaking, listening, writing, and reading.
AES Minicourse Program
The AES Minicourse program is an exciting part of the high school curriculum. It is a time when the doors to the classroom close and students leave campus with the purpose of exploring the expansive and fascinating country of India. Minicourse is a requirement for high school students each year they are attending AES.
Student Life
At a school-sponsored event, all school rules apply. Students who leave the premises or campus may not return to the event later. Attendance at such events will be restricted to AES students unless special permission is received in advance from the high school principal. Events will normally end at 10:00 P.M. and will be chaperoned by AES faculty.
Student Engagement Opportunities are Listed Here
Fall Fiesta
The Fall Fiesta is held in October every year. Fall Fiesta is a great time for our community to come together to host a carnival for our elementary students.. Fall Fiesta is a chance to give back to the HS student service clubs and other student-run organizations. It is their only fundraising opportunity for the year. All proceeds from the event go directly to HS student service/club organizations.
Friday Night Lights & Super Saturdays
Friday Night Lights and Super Saturdays spotlight our MESAC athletics and activities in each of the three MESAC seasons. They are a family-friendly event with a BBQ and a variety of concurrent events for the community to watch and enjoy. They are organized through the Athletics & Activities Office.
Prom
The Prom is a formal dance for our older high school students organized by the Grade 11 Class Council in consultation with the administration. The prom date will be communicated every year through the HS Public Calendar. This event is intended for grade 11 and 12 students and their pre-approved, invited guests. As a school-sponsored event, school rules apply to all attendees even if it takes place off campus.
School Publications & Performances Editorial Policy
Theater Productions
The plays put on in the HS at AES are chosen deliberately to appeal to the community and be inclusive in terms of subject matter and content. They are also intended to challenge students who are engaged in theatre courses or anyone who has an interest in theatre and performance. Roles in performance and production are always open to students who are not currently involved in theatre courses. As far as possible, everyone who wants to perform or work backstage will be included.
Once the play is cast, the director endeavours to provide a tailored rehearsal schedule that enables all participants to attend all rehearsals they are needed for. Not all students are required at every rehearsal in the initial stages (held after school on Tuesdays and Thursdays), but by the final two weeks, all cast and technical crew can expect to come in for at least one full morning rehearsal on a Saturday. This is a full day ‘pull it all together’ rehearsal, as well as Tech/Dress rehearsals.
At these busy times of performance, it is important for each individual student to liaise in good time with their teachers regarding the completion of any work. After each evening performance, students are expected to be in school the following morning at the usual start of the school day, without exception.
Student Government - The Associated Student Council (ASC)
Executive Council (EC)
The EC is made up of eight or nine elected representatives of equal standing. The traditional activities planned and run by the EC for the student community include Fall Fiesta (a mini-carnival). EC membership requires dedication, time, and energy, and serves the student body in conjunction with the school administration, the board, and board sub-committees.
Class Councils (CC)
The freshman, sophomore, junior, and senior classes shall each elect councils to serve in their class government. Five members are usually selected, each with equal standing. The junior class shall also elect a sixth representative to their class to help in planning prom. These councils work with the CC advisors in planning class activities.
Structures to help us reach our goals:
Students may only commit to one Council role. Students are expected to attend the weekly Thursday meeting throughout the entire year. Council roles include the following:
-
Service Council Leader
-
A Service Club President(s) and Trainee - committed to Service Council
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Executive Council
-
Class Council
-
Varsity Council
Students may only commit to one Honor Society Presidential Role.
If students are leaders in both of the above, they are not encouraged to take on a third leadership role at the same time. If considering a third, it needs to be discussed with the Assistant Principal and/or the Principal prior to any commitment. These might include, though not limited to:
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Theater Student Director
-
MUN Leadership
-
Ambassadors
-
ROAR Editor
Attendance
AES believes that regular school attendance is crucial for providing a high-quality learning experience. We believe that a commitment of both students and families to prioritize attendance is essential to a student’s success. We greatly appreciate parents/guardians taking all necessary steps to ensure their child's regular attendance, as it contributes significantly to their educational journey.
Absence Notification
Guardians must notify the High School Office of absences or tardiness ahead of time by emailing hsoffice@aes.ac.in or phoning +91 11 2688 8854 Ext. 3240. Parents must contact if there is a request for a student to be released early either by email or by phone.
Pre-Arranged Absences
Students must complete the pre-arranged absence form (also found in Student Announcements) at least two days prior to departing on a school-sponsored extra-curricular activity and for any upcoming family or personal trips.
Absence Policy
Absences are categorized as either Excused or Unexcused.
Excused Absences
An excused absence is one for which work is allowed to be made up. Valid reasons for being absent are as follows:
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Death or emergency in the family.
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Illness (both physical and mental health; the school requires a doctor’s certificate for three consecutive days of illness and in cases of chronic or extended absences for an illness).
-
Medical or dental appointments (parents are urged to make medical appointments outside of school hours).
-
University visits (with approval of admin).
-
Passport or visa renewals or appointments.
-
Religious holiday.
-
School-sponsored trip.
Unexcused Absences
Absences other than Excused Absences are considered to be unexcused.
Teachers will help students make up work when the absence is excused. Teachers are, however, under no obligation if the absence is unexcused.
When a student is absent for more than 30 minutes of a class, this will be considered an unexcused absence rather than a tardy.
In all cases, the student will receive an incomplete (1) grade for any missed assignment(s) and the parents will be notified by the Assistant Principal.
Consequence | 1st Incident | 2nd Incident | 3rd Incident |
The student will receive an incomplete (1) grade for any missed assignment(s). | ✅ | ✅ | ✅ |
The student will be assigned to a Supervised Study for # period(s). | 1 | 2 | 3 |
Parents will be notified. | ✅ | ✅ | ✅ |
12th-grade students will lose their off-campus privileges for # school days. | 5 | 10 | Rest of the school year |
The student will be placed on disciplinary probation. | - | - | ✅ |
Attendance Expectations
The following responses happen when a student reaches their 4th, 6th, and 7th
Absences | Response |
4th | Family and the student will be notified in writing by the high school office. |
6th |
|
7th | The student will not earn any academic credit for that class in that semester. |
Tardies
It is the student’s responsibility to attend all classes on time. If a student is late for class, they will be marked “tardy.” Students who are more than 30 minutes late to a class will be considered absent.
Examples of unexcused tardies include but are not limited to
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Car/driver arriving late.
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Oversleeping.
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Traffic.
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Illness.
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Study period during the first block.
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And confusion about the schedule.
Students arriving late to class must sign in with the Attendance Officer in room H-203.
Unexcused Tardy | Response |
3rd | Guardian and student will be notified in writing by the high school office. |
4th |
|
5th - 9th | The student will be assigned to one supervised study period. |
6th |
|
10th |
|
Absences and Participation in Extra-curricular Activities
In order to participate in an extra-curricular activity, students must be in school for the entire day of that activity and attend all of their classes.
The Principal or Assistant Principal may grant an exception depending on the circumstances.
High School Sponsored Trips - 2 per Semester
During the academic year high school students may be excused from classes in order to attend a maximum of two school-sponsored trips per semester. High school students may not miss classes for school-sponsored events for two consecutive weeks. Absences due to school-sponsored activities are excluded from the official attendance count.
Leaving Campus
-
Students are required to remain on campus for the entire school day. The school day begins at 8:30 a.m. and ends at 3:35 p.m.
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Any student who attempts to leave campus using another student’s ID or by misrepresenting their identity in any other way will be referred to the HS Assistant Principal for disciplinary action. Grade 12s will lose their off-campus privilege.
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Students must receive written permission from either the Health Office or the High School Attendance Officer before leaving campus during school hours (8:30 a.m. through 3:35 p.m.). Failure to receive written permission before leaving campus will result in unexcused absences from all classes missed.
Off-Campus Privileges
In recognition of their increasing maturity and ability to accept responsibility, 12th-grade students may be granted permission to leave campus during their study periods or lunch breaks.
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Guardians will be given the opportunity to digitally sign a waiver allowing the off-campus privilege. Guardians can revoke their student’s off-campus privileges by notifying the Assistant Principal.
-
An additional permission might be required for those students sitting for IB or AP exams in May. More details will be sent to those students involved near that time.
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All students granted off-campus privileges must sign out and sign in at Gate 1 using their AES student ID. Students without ID cards will not be permitted to leave campus.
-
Only students who live in On-Campus housing are allowed to be there.
-
Off-campus privileges begin the first school day in September.
-
Students abusing these privileges may lose them.
Student Behavior Expectations
The following list outlines the sequence of responses that will be used in particular situations. Note: The principal and/or assistant principal have the right to determine if extenuating circumstances sometimes exist that may alter the information on this chart.
The principal and/or assistant principal have the right to determine if extenuating circumstances sometimes exist that may alter the information on this chart.
Behavior | 1st Occurrence | 2nd Occurrence | 3rd Occurrence |
Minor |
Cell phones in class |
Teacher warns student. If the cell phone is used during an assessment, the response will fall under malpractice |
The teacher takes the phone for that class |
Teacher hands the phone to the admin. Student can pick up the phone at the end of the day |
Disrespectful and/or disruptive behavior |
|
Eating or drinking in non-designated areas Foul language Littering |
|
Public Displays of Affection (e.g. sitting on a lap, kissing, etc.) |
|
|
|
Public Displays of Affection+ (e.g. any activity beyond PDA) |
|
|
|
Behavior | Ist Occurrence | 2nd Occurrence | 3rd Occurence |
Major |
Fighting or physically harming |
|
|
|
|
|
||
Possession of alcohol or drugs |
|
|
The student may reapply for admission to AES following successful completion of the treatment program. Readmission is not guaranteed and will be made by the school administrator, counselor, and admissions director upon a review of the student’s progress. The director may expel a student from school for a first violation of this policy, if the student’s conduct causes or may cause harm to others or creates a dangerous situation, is part of a pattern of behavior that shows disregard for school policies, or exposes the school to the threat of legal action. |
Possession of weapons or weapon look-alikes |
|
Tampering with school equipment such as fire alarms, computer hardware, theft, and/or vandalism |
|
Verbal, physical, written, cyber, or sexual bullying |
|
Cell Phones
Cell phone expectations:
-
kept in bags or backpacks during class.
-
kept on silent mode.
-
use during class is only with the express permission of the teacher.
-
using a cell phone during an assessment will be considered academic malpractice.
-
the teacher may take the phone from a student during class and hand it to the administration.
Disciplinary Action
Probation
When the magnitude of violation of rules of student conduct is serious, or when violations persist in spite of counseling and/or warning of the student and parents concerned, the principal of the school may place the student on disciplinary probation. The principal must inform the Director of such a decision.
In all cases where a student is given disciplinary probation, the student and parents must be informed in writing both of the reasons for the probation and the terms of that probation. Generally, disciplinary probation lasts a minimum of one semester. When necessary and appropriate, the student will be recommended for counseling.
Disciplinary probation may result in loss of off-campus privileges and may include restrictions on participation in extra-curricular activities, and/or the requirement that free periods be spent in supervised study to strengthen the student’s internalization of the rule(s) violated.
All instances of disciplinary probation must include a reference to the consequences of any further violation of the rules of student conduct, and this must be shared in writing with the student and parents concerned.
Suspension/Expulsion
Disregarding rules and regulations as discussed in this handbook may result in suspension and/or expulsion (as per Board Policy, 8.403 and 8.404). The student is responsible during the period of suspension for obtaining and completing the assignments given during the period of absence. Assignments must be submitted and make-up tests completed on the day the student returns to school.
Reporting of Probation, Suspension, or Expulsion
When a student transfers from AES to another high school or university, confidential recommendation forms from the school/university to which the student is applying frequently ask if the applicant has ever faced disciplinary actions due to behavioral misconduct or academic malpractice. When asked the question, AES must respond with integrity to the questions that are asked.
When counselors complete the Secondary School Report from the Common Application template for students applying to universities in the United States, the following question is asked and responded to accurately: “Has the applicant ever been found responsible for a disciplinary violation at your school from 9th grade (or the international equivalent) forward, whether related to academic misconduct or behavioral misconduct, that resulted in the applicant’s probation, suspension, removal, dismissal, or expulsion from your institution.”
Clothing and Personal Items
Students can express themselves with clothing choices within the context of host-country culture and that of the AES values and the multicultural community. With freedom of expression comes responsibility.
At our school, we value a comfortable and movement-friendly environment that supports learning and ensures safety. Students are expected to wear clothing that is appropriate for a learning-focused atmosphere, allowing for ease of movement and participation in all school activities.
As part of creating a learning and inclusive environment, clothing and personal items should be free of:
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Images, text, advertising, or any direct or indirect reference to inappropriate media.
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Offensive messages, profanity, or illegal substances.
School’s Responses to Non-compliance:
Consequence |
1st Occurrence |
2nd Occurrence |
3rd Occurrence |
The student must report to the HS Office and then change into AES Spirit Wear (AES t-shirts, AES tracksuit pants, etc) for the duration of that school day. This alternative clothing is loaned to the student by the HS Office. |
✅ |
✅ |
✅ |
An email alert is sent to the student confirming that the clothing or personal items do not meet the school’s expectations. |
✅ |
✅ |
✅ |
The student meets with a counselor or administrator to discuss concerns. |
✅ |
✅ |
|
The student calls their guardians to come to take the student home. |
✅ |
Non-compliance is documented and accumulates over time and over each year a student is at AES. The count does not revert to zero at the end of a semester or at the end of a school year.
Fighting
One of the core values of the American Embassy School is that everyone needs safety, trust, and respect. Thus, AES expects all students to refrain from physically or psychologically harming each other or endangering the physical well-being of any other student through their actions. Fighting, using profanity, using insulting or profane gestures, abusing in any way a member of the AES community, and/or any type of harassment or activity designed to intimidate, embarrass, or isolate other students is unacceptable.
Policy 8.3017 states that AES students must recognize that the social and cultural environment of the school and the presence on campus of students of widely differing ages and maturity, representing diverse social and cultural groups, require appropriate public behavior. While on campus and while participating in school activities or on school-provided transportation, students are expected to conduct themselves in a responsible and appropriate manner. For this reason, excessively loud behavior, vulgarity, fighting, as well as inappropriate public displays of affection will result in disciplinary action. Violation of this policy will result in any or all of the disciplinary consequences as outlined in Policy 8.40 Student Discipline.
Harassment and Bullying
AES believes that every student has the right to learn without fear in an atmosphere of mutual trust and respect. Every individual is expected to be responsible for his or her own behavior, exercise self-discipline, and refrain from behavior that interferes with other students’ right to learn or endangers the health or well-being of others. AES will not tolerate harassment or bullying. All incidences of harassment and bullying will be reported and investigated. In cases that have been substantiated, the school’s actions will be reported to the parents of all the students involved, including the target. The school will offer a proactive, sympathetic, and supportive response to students that have been targeted that could include but is not limited to counseling, mediation, or assertiveness training. The bully will also receive the understanding needed to change the behavior. All actions will be documented as a means of tracking both the conduct of the students involved and assessing the effectiveness of the school’s interventions in enforcing a policy of zero tolerance for bullying and harassment.
Harassment is improper behavior that is directed at and/or is offensive to another student or a member of the staff and that the student knows (or ought to know) would be unwelcome. It includes objectionable conduct, comment, or display on a one-time or repeated basis which demeans, belittles, or causes humiliation or embarrassment and includes harassment based on grounds of discrimination which are prohibited – race, national or ethnic origin, color, religion, age, gender, marital status, sexual orientation, physical appearance, or disability.
Bullying is a form of harassment. It is improper behavior by one or more students which is directed at another student and is offensive and interferes with their well-being. It includes teasing, name-calling, threats, unwanted physical contact, or violence often on a repeated basis which demeans, belittles, humiliates, or frightens the other student.
Harassment and/or bullying of a student or staff member of AES by a student or group of students is considered a serious violation of school rules and will result in any or all of the disciplinary consequences outlined in Policy 8.40 Student Discipline.
Other Unacceptable Behavior
Examples of unacceptable behavior include but are not limited to disrespect, theft, pushing, shoving, tripping, unsafe behavior, play-fighting, encouraging fighting, creating or being involved in situations of a potentially dangerous nature that could result in injury, any violence and/or the use of a weapon or toy in a threatening manner towards students or members of the AES staff. Such examples are considered serious violations of school rules and will not be tolerated. Such actions may result in the student being placed on disciplinary probation and the student may face immediate suspension for a period of not more than five days.
The carrying of offensive and/or dangerous weapons or toys onto the AES campus or while participating in AES-sponsored activities is prohibited. On matters of what constitutes an offensive or dangerous weapon or toy, the school principal’s judgment will be final.
If any violation of the above policy is deemed of sufficient magnitude, depending on the nature of the weapon and its use, the age and general behavior of the student, and whether or not it is a first or a repeated offense, the director may recommend to the board of governors that the student be expelled.
Public Behavior (Policy 8.3017, last reviewed May 2014)
As a private institution, AES has the right to take action in relation to the conduct of students, both on and off the campus, which affects the safety and well-being of other students or the relationship of the school and its host country. If necessary, the school may exercise its authority to discipline students for conduct that threatens the physical or emotional safety of fellow students, disrupts the overall learning environment of the campus, or violates US or Indian law. Such discipline may include suspension or withdrawal of the privilege of attending AES. This authority extends to all school-sponsored trips conducted outside the boundaries of the campus and normal school hours. Any disciplinary action will be in accordance with approved discipline policies, which are published in the school student handbooks and Policy 8.40 Student Discipline of the AES Board Policy Manual.
AES students must recognize that the social and cultural environment of the school and the presence on campus of students of widely differing ages and maturity, representing diverse social and cultural groups, require appropriate public behavior. While on campus and while participating in school activities or on school-provided transportation, students are expected to conduct themselves in a responsible and appropriate manner. For this reason, excessively loud behavior, vulgarity, fighting, as well as inappropriate public displays of affection will result in disciplinary action.
Public Displays of Affection
Students need to respect that public displays of affection are inappropriate within a school environment. Holding hands or a hug of affection does not cross any boundaries, but passionate embraces or prolonged kissing have no place on the school campus. If incidents are repeated after initial intervention by the counselors, the administration and parents will be informed. Persistent disregard of this expectation may result in supervised study or other disciplinary responses.
Audience Behavior Guidelines for Performances at AES
The following guidelines for audiences will be highlighted at assemblies prior to performances, in announcements immediately prior to the start of performances, and in the program for the performance; audience members are required to:
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Turn off cell phones.
-
Remain seated during the performance. Stairs, aisles, and doorways need to be kept clear. In the theater, do not lean over the balcony railing.
-
Enter and exit only at a pause in the performance (between acts or musical numbers).
-
Listen attentively during the performance.
-
Do not “call out” to friends or family appearing on stage at any time.
-
Turn camera features to silent and do not use flash photography.
-
Ensure that young children are sitting with guardians.
-
Keep food and drink out of the theater at all times.
Bus Rules
Getting students to and from school safely each day is a serious responsibility. School buses transport riders to and from campus and stop only at designated bus stops. High school bus riders must sit in the front.
Casual riders (not more than twice a month) are charged Rs.100 per ride. If space is available, students must inform the bus manager of their name and grade in order to utilize the bus service as casual riders. This will be billed directly to the family by the Business Office.
It is essential that bus riders follow the safety rules while riding the bus. Monitors are directed to inform the bus manager of any student failing to comply with the bus rules. Any misconduct or non-adherence to the rules will result in disciplinary action, and the student may lose the privilege of riding the bus.
Specific expectations
-
arrive at the bus stop at least 5 minutes early.
-
stay off the road while waiting for the bus.
-
avoid walking directly in front of the bus.
-
be careful getting on and off the bus and finding a seat. Be seated quickly and remain seated throughout the trip. Fasten seat belts.
-
do not distract the bus driver.Keep all parts of the body inside the bus while riding. Do not throw anything inside or outside of the bus.
-
use appropriate language and do not shout inside the bus.
-
practice safe, appropriate behavior and set an example for younger students.
-
be respectful and responsible toward others.
-
no pets on the bus.
-
listen to and follow the instructions of the bus monitor.
Buying and Selling of Unauthorized Items
It is important to note that buying and/or selling unauthorized items on campus is not allowed. Examples of such items include but are not limited to items purchased off campus and brought on to campus for sale and items not approved for sale. Students may not advertise or sell tickets on campus for any unauthorized social events, particularly those that violate Indian alcohol and drug laws. Further, students may not use the school name or logo to promote such activities. These prohibitions extend to all forms of promotion, including posters, tickets, flyers, school emails, text messages, and oral announcements. Violation of this policy will result in any or all of the disciplinary consequences as outlined in policy 8.40 Student Discipline, last reviewed in May 2014.
Academic Integrity
AES IB Academic Integrity Policy
Academic Misconduct | Definition |
Plagiarism |
is the representation, intentionally or unwittingly, of the ideas, words, or work of another person without proper, clear, and explicit acknowledgment (Academic Honesty: Principles to Practice. The International Baccalaureate Organization, 2014. Web. 1 May 2016). |
Collusion | Supporting or participating in malpractice with another student. |
Misconduct | Taking unauthorized material, disruptive behavior, and/or communicating with others during the examination. Completing assignments or assessments and not following instructions. For example, working beyond allowed time limits. |
Improper Use of Technology | Examples of this includes but are not limited to using cellphones, laptops, smartwatches, Artificial Intelligence, or graphing calculators to access the Internet or any information during an assessment; using any device to improperly communicate during an assessment; photographing assessment materials at any time without the expressed permission of the teacher. |
Disclosing Information | Sharing or receiving information about assessments from another student or participant. |
Communication Regarding IB Examinations | Communication about the content of an IB examination 24 hours before or after the examination with others outside their school community is also considered a breach of IB regulations. For AES assessments, communication about the content of an exam within two school days is a breach of the honor code. |
Consequences
Outcome | 1st | 2nd | 3rd |
Teacher, Admin, & Student Meet. | ✅ | ✅ | ✅ |
Student referred to Admin, Comprehensive Counselor, and/or IB/AP Coordinator. | ✅ | ✅ | ✅ |
All teachers of the student will be informed by the High School Office. | ✅ | ✅ | ✅ |
The student will be informed on the nature of the occurrence and how it can be prevented in the future. | ✅ | ✅ | ✅ |
The teacher will inform the Parents/Guardians. | ✅ | ✅ | ✅ |
The incident is recorded in PowerSchool. | ✅ | ✅ | ✅ |
The incident is reflected in Learning Habits. | ✅ | ✅ | ✅ |
Assessment marked as Insufficient Evidence (1). A reassessment opportunity will be given by the teacher. | ✅ | ✅ | ✅ |
Reassessment will reflect the student’s actual academic achievement, with no loss of points due to academic malpractice. #On the third or more occasions, students may lose the opportunity to reassess. |
✅ | ✅ | ✅ |
Per IB policy, AES cannot submit assessments to the IB that is not authentic student work. The student may be required to do a new assessment under supervised conditions or to redact the compromised work from the assessment prior to submission to the IB. At AES's discretion, depending on the circumstances, we reserve the right to cancel a student's IB registration or change their IB status from Diploma to Course. |
✅ |
✅ |
✅ |
Parent Meetings including high school administration and others as needed. |
✅ |
✅ |
|
The student is placed on Probation (Disciplinary or Academic). |
✅ |
||
Suspension of 1 to 3 days (out of school or in school). |
✅ |
*And every occurrence thereafter.
AI and Assessments
AES advocates for the responsible, legal, and ethical utilization of artificial intelligence (AI) tools in education. It is crucial for our students to acquire new literacies to thrive in the digital age. We are confident that with deliberate and thoughtful use of AI technology, we can enhance learning and better address our students' diverse needs.
Teachers will provide guidelines that students will follow when assigning any formative or summative assessments.
Malpractice on a Semester or Final Summative Exam
In the case of malpractice on a semester or final exam, the student will be required to:
-
Semester-end summatives will not be reassessed.
-
The student may be required to take the lower grade earned after eliminating the portions impacted by academic malpractice.
-
The student will be placed on disciplinary probation.
-
The student will subsequently meet with their school counselor to discuss the incident and develop strategies to prevent any additional instances.
-
Based on the student’s academic and behavioral record at AES, the director may elect to expel the student.
Transition To 11th Grade
The high school faculty understands that developing and demonstrating strength in all Learning Habits is difficult and requires sustained commitment on the part of the student. With the significant impact that academic misconduct has on continued enrollment at AES and the potential impact on university admissions, students must prioritize academic integrity.
At the end of 10th grade, if a student has one or two incidences of academic misconduct, a special review of the circumstances may be completed by the high school administration, counselor, and at least one faculty member. A decision could be made to offer the student an expungement in 11th grade so that a poor choice in 9th grade, for example, does not have an undue impact on university admissions. In all cases, the full historical record will be maintained, and for any dispensation to be approved, the student must have continuously demonstrated strengths in learning habits, a commitment to meeting deadlines, and to doing his or her own work in the previous school year.
Processes and Procedures
Schedule Changes And Add/Drop
Adding or Dropping a course within the first two four-day rotation cycles.
-
Students may add a course within the first two four-day rotation cycles if there is space available in the new course.
-
Students may drop a course within the first two four-day rotation cycles, but must adhere to the policy of having 7 total courses (grades 9-11) or at least 6 courses (grade 12).
-
Students must submit the Course Change Request Form with a guardian’s signature.
Adding or Dropping a course AFTER the first two four-day rotation cycles.
-
Dropping a course AFTER the first two four-day rotation cycles is permitted depending on the course load and circumstances, with the approval of the counselor and high school principal.
-
If the class change is the recommendation of the teacher, the teacher will initiate communication with the counselor, who will coordinate conversations with the teacher, student, and parents prior to any change taking place.
-
For IB Year 1 courses: Depending on the availability and flexibility of the master schedule, students might be able to change the course level (HL to SL or SL to HL), with approval from their counselors, parents, and the IB Coordinator.
Adding or Dropping a course and the transcript.
-
If a course is dropped and another is added within the same discipline, the grades from the initial course will not transfer. No “WI or WP” (withdrawal) will appear on the student’s transcript.
-
If AFTER the first two four-day rotation cycles a student drops a course and adds another in the same discipline, the grades from the dropped course may become part of the semester calculation for the added course.
-
Depending upon the status of the student at the time of withdrawal, a “WP” (Withdrawal/Pass) or “WI” ( Withdrawal/Insufficient evidence) might appear on the grade report and transcript.
-
A “WI” or a “WP” grade receives no credit.
-
Students may drop a year-long course upon completing the first semester with approval from their counselor and the high school principal.
Withdrawals & Graduation
Information regarding steps for those students who are graduating or withdrawing form AES can be found on the Withdrawal Page.
Tigers Den & Cafe
The Tiger’s Den is open all day and serves breakfast, snacks, and lunch. It is also occasionally open for an early dinner on nights of school performances. A school store selling basic school supplies and Tiger Spirit clothing is also located in the Tiger’s Den. High School students and staff also have the High School Cafe and the Breezeway as additional options for food purchases.
High School Cafe
The high school café is located below the Stein Library and is open during lunchtime. The cafe provides a la carte lunch options, drinks, and snacks. It is also a place for reading, studying, and relaxing. Next to the Cafe is the HS Multi-purpose room which is used for additional cafe seating during lunchtime.
The cafe is for the use of AES high school students and faculty. Students must use the high school café responsibly. Specifically, students must:
-
Pick up after themselves and leave the area clean and neat for the next person.
-
Use technology in an appropriate manner (see the AES Acceptable Use Policy, 8.3018).
-
Use appropriate language at all times—no profanity.
-
Respect the school’s property and furnishings.
-
Take their belongings with them and do not use the space as a storage depot.
Students are expected to monitor their own behaviors. Individuals that violate these basic standards will lose the privilege of using the high school café and may face other disciplinary consequences.
School Transport
AES Bus Office offers pick-up and drop-off service on 23 routes, covering localities mostly in South Delhi and Gurugram (Gurgaon, Haryana). Bus Office offers one bus service for morning pick-ups and three in the afternoon for drop-offs (03:45 PM / 05:10 PM / 06:10 PM) to accommodate students enrolled for after-school activities. Afternoon service may be rescheduled to accommodate early release on certain days. For detailed information on stoppages/localities covered by school bus, bus schedule, bus service fee, and payment policy, please contact Bus Office at Buses@aes.ac.in
AES buses are equipped with air-conditioning, air purifiers, First-aid box, CCTV, GPS, Panic Buttons, Seat Belts and Attendance system for ensuring accountability and safety of bus riders. Apart from the driver and attendant, a Bus Monitor is assigned to each bus to ensure the safety of riders on the bus. AES Bus Monitors are trained in emergency response, First Aid, and CPR and undergo periodic Child Protection and fire safety and evacuation training. Further, all the buses are covered with Safetrax Bus Tracking and Safety Solution. Safetrax offers a Parents App that can be downloaded on a cell phone. The App allows parents to track the location of the bus, offers proximity alerts, and the boarding status of their kids.
Bus Safety Guidelines:
Before your child goes back to school or starts school for the first time, it’s important for you and your child to know traffic safety rules. Teach your child to follow these practices to make school bus transportation safer.
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Safety Starts at the Bus Stop: Your child should arrive at the bus stop at least five minutes before the bus is scheduled to arrive. Visit the bus stop and show your child where to wait for the bus: at least three giant steps (six feet) away from the curb. Remind your child that the bus stop is not a place to run or play.
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Get On and Off Safely: When the school bus arrives, your child should wait until the bus comes to a complete stop, the door opens, and the attendant says it’s okay before approaching the bus door. Your child should use the handrails to avoid falling.
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Use Caution Around the Bus: Your child should never walk behind a school bus. If your child must cross the street in front of the bus, tell him/her to walk on a sidewalk or along the side of the street to a place at least five giant steps (10 feet) in front of the bus before crossing. Your child should also make eye contact with the bus driver before crossing to make sure the driver can see him/her. If your child drops something near the school bus, like a ball or book, the safest thing is for your child to tell the bus driver right away. Your child should not try to pick up the item, because the driver might not be able to see him/her.
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Fasten seat belt (Mandatory)
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Maintain quiet, courteous behavior towards bus staff and other riders
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Be respectful and responsible towards other riders
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Follow the instructions of the Bus Monitor
It is essential that bus riders follow the safety rules while riding the bus. Monitors are directed to inform the bus manager of any student failing to comply with the bus rules. The Bus Office will notify the Principal Office of any such misconduct or non-adherence to the rules. The same may result in disciplinary action, and the student may lose the privilege of riding the bus.
Replace A Lost Or Damaged ID Card
All AES high school students are issued an ID card that must be carried to school each day and shown to the appropriate gate guards when entering campus.
If an ID card is lost or damaged:
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Email the HS Assistant Principal and request a new card.
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Pay the replacement fee of 500 rupees at the Business Office.
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Take the receipt to the Id office next to the Theater. The ID Office will create a new student ID card and then assign the card to your account.
The Point of Sales (POS) money used for purchasing food on campus is stored in your account and is transferable once the new card is assigned, and the old card is deactivated automatically.
When you leave AES any money left in your account is refunded to you at the time of withdrawal.
Updating Address, Phone Number, or Other Details
Parents should immediately report any change of address or telephone number to the high school office.
Alternatively, the parents can also update the address, telephone, and emergency contact details on PowerSchool.
Parents are also expected to update and upload the latest & valid passport and visa details on the PowerSchool parent portal.
Guests & Visitors To Campus
Former students and other high-school-age guests who are not graduates are allowed to visit one day after school for one hour and must be hosted by a current AES student with at least a 24-hour notice approval from the HS administration.
Guests are required to check in to the HS Office briefly with the host on the day of the lunch visit and must wear a guest badge at the time of their visit. Guests (non-AES students) and former students are welcome to come after school (beginning at 4:00 pm) any day with prior approval from the HS Office and accompanied by an adult, AES staff, or AES parent.
Guests, former students, and AES graduates are not permitted to shadow current students in their classes.
AES Graduates
If interested in a visit, alumni should read the Alumni Access Procedure document..
Scheduling Events
Student groups wishing to plan an event must apply to the HS Principal or Assistant Principal through their grade-level advisor. Major events are scheduled before the end of the preceding year and appear on the annual AES Event Calendar. Additional activities must be scheduled at least two weeks in advance. Requests for the use of school facilities must be obtained by securing, completing, and submitting the necessary form to the administration at least 10 days before the event.
Planning Guide for staff and students.
Posting Of Signs
Students must have signs approved by the HS Admin and be stamped before posting. Signs can be posted on the wooden bulletin boards inside The Breezeway and outside the entrance to the High School. All painted walls must be avoided. Events that are not school-sponsored may not be advertised at the school without the permission of the principal or assistant principal.
Textbooks
Textbooks are loaned to students as required for individual courses.
The number of the text and the condition of the book at the time it is loaned. Students must write their names in all books issued to them. It is recommended that books be covered to minimize wear. Each textbook must be returned in good condition to the teacher at the end of the course. Students will be required to pay for damage to or loss of books. A replacement will be issued only when the student has a receipt for payment of a lost book.
Lost And Found
Articles of clothing, bags, books, etc. found on campus will be placed in the lost and found collection by the Gym. Electronic items will be turned into the high school office for safekeeping. Students are advised against bringing large amounts of money and valuable items to school. In addition, students are advised against leaving valuable items in their lockers and/or unattended in backpacks.
Lockers
The book lockers are assigned to students on a need basis. Students need to contact the HS office if they need a locker. Use of a school locker is a privilege, not a right, and continuation of the privilege is conditional upon students using their assigned locker and treating it with care. Using a locker assigned to another student is an inappropriate violation of the privilege. Each student is expected to provide his or her own combination padlock to keep the contents of the locker secure. Lockers in need of repair should be reported to the high school office.
Business Office
The Business Office handles all class and club accounts, tuition, and fees. The students must first consult their respective club or class advisor before conducting any financial transaction on behalf of their club or class. Student class and club officers who need to see the Business Office personnel may do so during their business hours. In addition to payment by check and bank transfers, the school accepts payments with major credit cards through an integrated online system (available on AES website) for the following fee types:
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Tuition fee.
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POS: food card charging.
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Activity fee (including music/athletic/World Language trips, IB/AP subject registration, counseling consultation, EAL, ES/ MS/HS yearbook, etc.) alumni/donation.
The school continues to add online payment facilities for other fees. Please check the integrated online payment gateway for a list of activity fees currently supported on the school website.
Transition To 11th Grade
The high school faculty understands that developing and demonstrating strength in all Learning Habits is difficult and requires sustained commitment on the part of the student. With the significant impact that academic misconduct has on continued enrollment at AES and the potential impact on university admissions, students must prioritize academic integrity.
At the end of 10th grade, if a student has one or two incidences of academic misconduct, a special review of the circumstances may be completed by the high school administration, counselor, and at least one faculty member. A decision could be made to offer the student an expungement in 11th grade so that a poor choice in 9th grade, for example, does not have an undue impact on university admissions. In all cases, the full historical record will be maintained, and for any dispensation to be approved, the student must have continuously demonstrated strengths in learning habits, a commitment to meeting deadlines, and to doing his or her own work in the previous school year.
Learning Support
The high school strives to support students’ academic, social, emotional, and behavioral needs. The student support referral process at AES strives to be clear, collaborative, supportive, and effective. We strive to have a high level of clarity through clear systems and the use of a common language. We use the strength of the team by collaboratively discussing ways to support students’ needs. The process is designed to be supportive of both students and teachers so that all people are growing. Lastly, the end goal of the process is that it is effective in meeting the needs of students. We aim to help students become more successful and help us grow together as a team in our practice.
Identification of Concern
An academic, social, emotional, behavioral, or speech and language concern is noted about a student by a staff member or parent. During this stage, the goals are to:
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Begin to develop an understanding of the student’s learning profile, gather data on areas of concern.
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Include family in a discussion of areas of concern and seek input.
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To implement strategies to support areas of concern.
The staff member noting the concern fills out a request for consultation form and collaborates with a learning support teacher or a counselor to address the student’s needs at this stage.
Student Support Meetings
A Student Support Team Meeting (SST) is when administrators, student support staff, the school psychologist, and teacher(s) meet to discuss persistent and/or urgent concerns staff, parents, and/or guardians have about a student. The Child Study Team (CST) meeting will refer a student to the SST if additional decisions need to be made about the student that involves evaluations, referrals, and schedule adjustments. During this stage, the goals are to:
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Determine what additional information is needed to understand the student’s learning profile.
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Make decisions about outside referrals, evaluations, additional internal resources, and schedule adjustments.
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Share sensitive information with administrators, student support staff, and divisional support staff to more effectively support the student and develop a 4-6 week action plan of strategies or interventions to implement.
SST meetings at the high school occur every other Tuesday morning from 7:40-8:25 am. A teacher representative from the CST meeting will be invited to the SST meeting to participate in the discussion. The teacher representative will be invited to an SST meeting through a Google Calendar invite from the SST Coordinators.
Supporting students with identified learning needs
When a student is identified as having special educational needs /a disability, the school strives to meet these needs through the differentiation, specialized instruction, and accommodation of AES’s established curriculum and instructional methodology. The learning needs of students are identified through the student support structures above and through documentation that families may bring with them. When a student has documentation demonstrating a disability / a special educational need, an Individual Learning Plan (ILP) or Student Accommodation Plan (SAP) may be developed.
The school offers support through co-teaching, specialized instruction, organizational / study skills strategies, and consultation in grades 9-12. Learning Support teachers are specialists who provide focused instruction and support based on a student’s Individual Learning Plan in collaboration with classroom teachers.
The goal of these programs is to provide individual support when necessary for students to achieve academic success. The exceptional learning needs program requires a team approach to ensure coordination and communication among administrators, teachers, parents, and students.
Extra-Curricular Program
​​The extra-curricular program aims to provide a well-rounded education by encouraging students to grow intellectually, socially, and emotionally through participation in a wide variety of after-school and weekend activities. These activities are open to all AES students. Students will be asked to choose school-sponsored activities carefully, as each student must balance the time and workload demands between their course obligations and their extra-curricular activities. Students should consult with their counselors, activity advisor or coach, and their parents to assist them in selecting appropriate choices so as not to overextend themselves.
The extra-curricular program can be organized into the following categories:
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Athletics (e.g. MESAC Varsity and Junior Varsity teams and athletic clubs)
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Activities (e.g. MESAC Speech and Debate, Academic Games, and Senior Fine Arts Festivals)
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Performing & Visual Arts productions (e.g. one-act plays, full dramatic productions, dance, art shows)
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Clubs and societies (e.g. Amnesty International, Photography, Music Honor Society, National Honor Society, National Art Honor Society, Thespians)
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Community Service (e.g. Reach Out, Teach India, Roots and Shoots)
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Student publications (e.g. yearbook, The Roar)
The activities and athletic program are under the supervision of the Director of Activities and Athletics.
MESAC
MESAC Website MESAC Statement of Sportsmanship and Rules
Practices
Mondays, Wednesdays, Fridays, and Saturdays
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Weekday afternoon practices: 4:00 P.M. until 6:00 P.M.
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Weekday morning practices are held from 6:30 A.M. until 8:00 A.M.
Practices may not exceed two hours, nor may they meet on days other than specified unless permission is granted by the Director of Activities and Athletics and high school principal.
Requests for additional practice times must occur no later than two weeks prior to the date of the requested practice.
MESAC Eligibility
The athletic and activities program at AES is designed, conducted, and administered for the love of participation, for the general welfare of the player, and for the enjoyment of the student body. AES students are expected to demonstrate exemplary behavior at school and at athletic/activity contests and events.
Max 2 Trips per Semester |
Students are allowed 2 school-sponsored trips per semester. |
Max 2 Weekends |
High school students may not miss classes for school-sponsored events during two consecutive weekends. |
*Events hosted by AES where students are excused from classes count as a trip.
A physical & TB examination form must be completed by a licensed practitioner and submitted within the 3 months prior to admission into the High School. Students participating in competitive sports are required to complete a physical examination annually.
A student who tries out for the squad but is not selected for the tournament team may continue to attend practices throughout the season if coaching and time/space are available.
Participation in a MESAC-sponsored activity shall be limited to those individuals who:
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are considered by AES to be full-time students.
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have not received the equivalent of a United States high school diploma from any school.
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have not completed four (4) years of high school, beginning in 9th grade.
Varsity: A full-time AES high school student who has not reached their 20th birthday by September 1st of the current school year.
Junior Varsity: A full-time student in 8th grade or higher who has not reached their 16th birthday by September 1st of the current school year.
Eligibility To Participate In All Trips And Events
Students must meet eligibility requirements to qualify for the missing class time as part of involvement in a extra-curricular activity as well as to represent AES, whether the trip or group travels to another destination or if AES hosts the event.
Students have a responsibility to maintain satisfactory performance in all their courses. In order to determine whether or not a student is eligible to participate in an activity/trip, the following are taken into account:
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Academic Achievement (1-3 - circumstances of these grades-in progress will be reviewed).
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Learning Habits (Areas of Concerns will be reviewed).
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Other concerns may arise from teachers and counselors in regard to students missing class time.
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Currently on disciplinary and/or academic probation.
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Behavioral concerns.
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For IB Diploma candidates, failure to meet AES deadlines for IAs, the Extended Essay, and/or to make satisfactory progress with the CAS program may affect eligibility.
Process For Determining Eligibility
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The Director of Activities and Athletics and HS Administration will share the list of possible participants with all HS faculty and counselors.
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HS faculty and counselors will share any student(s) they might have concerns regarding missing class time with the Director of Activities and Athletics and the HS Administration.
Once the teachers identify the student(s), they will conduct a short meeting with the individual student and devise a Plan for Success (PfS) for the student. That PfS will then be shared with the counselors. Any students who are flagged and have a PfS will be expected to honor the terms of their PfS for the rest of the semester. The counselors will continue to have check-ins with the students as needed.
A final eligibility check will be completed just prior to the deadline for ticketing to determine whether students may or may not represent AES at the event/trip. A student with a PfS will enter a full review by the counselor and administration. If significant concerns remain and the student has not demonstrated improvement in the commitments outlined in the PfS, then the student will not travel. The final decision will rest with the HS Principal.
Prior to Departing
Students must complete and submit a pre-arranged absence form at least two days prior to departing on or participating in a school-sponsored event or trip. Teachers may request that some assignments be due before departure.
Departing
Due to the difficulty of coordinating meeting times for students, all students are required to meet at Gate 2 at the school to depart together as a team/ group.
While on the Trip
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Students are ambassadors and represent AES and its values. Students should demonstrate responsible and appropriate behavior at all times.
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All students must be conscious of being both courteous and sensitive to the local culture.
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If a student possesses, uses, sells, or distributes e-cigarettes, any other types of tobacco products, drugs, or alcohol on school-sponsored trips, they will be removed from the group/team and may also miss the next season and/or may have further disciplinary actions as outlined in Policy 8.4 Student Discipline. If a violation occurs or there is other improper behavior during a school-sponsored trip or at a tournament, festival, or event, the student may be sent back to Delhi at the family’s expense.
Upon Return
Students are expected to return to the AES campus with the team or group at the end of a trip.
If the guardian would like to pick up their student from the airport:
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Guardians must write to the Activities and Athletics Office and the chaperone (coach/advisor) two (2) working days prior to departure and request to pick up their student from the airport.
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The pick-up must be done in person by the parent/guardian. Students will not be released to anyone else.
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If the parent is not at the airport when the team/group exits the arrivals hall, then the student being picked up will return to AES with the team/group.
In this case, the student may be excused from class(es) for the following 12 hours after the group collects bags and exits from the airport. For example, if the group exits the international terminal at 11:00 PM, students on that trip will need to be in class by 11:00 AM.
Missed Work
Students are expected to make up all missed work.
AES follows the MESAC guidelines that permit students the same number of days to make up work as the number of days missed for the extra-curricular activity. Unless new material is covered while student-athletes are away for MESAC, they are expected to write any summatives according to the original schedule.
Student Expectations While Traveling on School-Sponsored Trips
As per Policy 8.3011, the use of tobacco, alcohol, and/or drugs is injurious to student health and to a healthy learning environment. The use, sale, distribution, or possession of e-cigarettes, any other types of tobacco products, drugs, or alcohol by students on school property, on school-provided transportation, or at school-sponsored and chaperoned functions are prohibited and are grave infractions of school rules that will not be tolerated. This prohibition extends to but is not limited to extra-curricular activities, conventions, sports events, Minicourse, dances, and other social functions.
If a student possesses, uses, sells, or distributes e-cigarettes, any other types of tobacco products, drugs, or alcohol on school-sponsored trips, they will be removed from the group/team and may also miss the next season and/or may have further disciplinary actions as outlined in Policy 8.4 Student Discipline. If a violation occurs or there is other improper behavior during a school-sponsored trip or at a tournament/festival/event, the student may be sent back to Delhi at the family’s expense.
Students should demonstrate responsible and appropriate behavior at all times, both during the regular season activities at AES as well as during a tournament, concert, or other final production. When traveling within India or out of the country, all students must be conscious of being both courteous and sensitive to the local culture.
Academic Responsibilities of Students
It is the student’s responsibility to arrange for makeup work in the event of an absence from class. For excused absences, students will have one school day to make up and turn in homework assignments and complete make-up tests for each full day of school that was missed.
For example, if a daily homework assignment was due on Monday and the student had an excused absence that day, the assignment would be due during the next class period (probably on Wednesday). In this same instance, if a new assignment is given on Monday, that assignment will be due on Friday.
For long-term assignments, students will have one calendar day for each day of absence to make up and turn in the assignment. Calendar days include Saturdays and Sundays since students can generally submit these assignments electronically.
If a student misses a class for which work is due and is at school at any time during the school day on which it was due, the assignment will be due that same day. This includes situations such as late arrivals, visits to the Health Office, or early departures.
Students are expected to give full priority to completing make-up work prior to starting their next season or refrain from club commitments.
Proposals for New Activities
The Activities and Athletics Director, in conjunction with the HS administration, need to approve the addition of any new activity.
Activities will be offered which meet the following criteria:
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Compatibility with the mission and values of the school.
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Sufficient student interest.
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Affordable and can meet any facility restrictions.
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Sponsored by a faculty/staff advisor.
Counseling
American Embassy School Counselors assist students in discovering themselves, their interests, and their unique educational pathway. AES Counselors support the social-emotional and academic growth of each student. Counselors collaborate with students, staff, and families to maximize each student’s potential by delivering a developmentally and culturally appropriate program.
Information regarding the counseling department and its services can be found here.
Standardized Testing Programs
More information can be found here.
Measures of Academic Progress (MAP)
All AES 9th and 10th-grade students take the MAP twice yearly, once in the fall and again in the spring. Results are reported to teachers, students, and guardians.
Developed by the Northwest Evaluation Association (NWEA), MAP is a computer-based, adaptive test that measures students’ skills in reading, language, and mathematics. Altogether, the test takes about three to five hours to complete.
There is no cost involved in taking the MAP test.
Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT)
The College Entrance Examination Board and the National Merit Scholarship Corporation offer the PSAT/NMSQT for administration in secondary schools. The PSAT is a version of the SAT and measures critical reading, writing, and mathematical skills. By taking the PSAT, American 11th-grade students enter the annual scholarship competition administered by the National Merit Scholarship Program.
The PSAT subject tests must be paid for by the student. Students should see their counselor if they have any questions about which tests are appropriate for them.
SAT
The SAT tests skills that you are learning throughout high school. The exam lasts approximately three hours, and uses a fully digital format. There are three sections: Reading; Writing and Language; and Math. Both the Reading and Writing and Language sections focus on analysis and command of evidence. The Math section focuses on problem solving and data analysis; Algebra; and can include some more advanced math concepts.
ACT
The ACT is a tool universities use to predict success. The ACT is not given on the AES campus, but testing centers are available in the Delhi area. The ACT must be paid for by the student and registered online by going directly to the organization’s website. Students should see their counselor if they have any questions about which tests are appropriate for them.
TOEFL - Test of English as a Foreign Language
The Test of English as a Foreign Language may be required for university admissions for students whose native language is not English or who do not hold a US passport or a passport from an English-speaking nation. The test consists of a listening comprehension section, a structure and written expression section, and a reading comprehension and vocabulary section.
The TOEFL is not given on the AES campus, but testing centers are available in the Delhi area. The TOEFL must be paid for by the student and registered online by going directly to the organization’s website. Students should see their counselor if they have any questions about which tests are appropriate for them.
Application Procedures for Test
Information on testing will be provided throughout the year by the Counseling Department and/or the Testing Coordinator through Student Announcements and email.
University Entrance Criteria for the United States
AES stands ready to assist in helping students meet entrance requirements, but the primary responsibility must lie with the student, with help from parents. Important criteria that universities examine in admitting students may be:
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a high school transcript showing courses taken and credits earned beginning in 9th grade. The transcript also shows the cumulative grade point average (GPA) earned while at AES. Transcripts from previously attended high schools are also considered and once provided to the counseling office can be forwarded with the application, the rigor of high school classes, particularly the selection of courses taken in 11th and 12th grade.
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standardized test scores (SAT/ACT and the TOEFL for international students), application essays,
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recommendations from teachers and counselors.
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extra-curricular activities, awards and honors, and community service participation
Of these, the most important is undoubtedly the level of past achievement and rigor of your program while in high school.
Health Office
The Health Office is open Monday- Friday 7am - 5pm and Saturday 8 am – 3 pm. Additionally, the Health Office opens whenever there is a student activity on or off campus requiring nurse support. The Health Office can be contacted at Ext 3700 or by email at nurses@aes.ac.in.
The medical staff in the Health Office offer professional, knowledgeable, and caring communication, support, and service to students, faculty, and staff in the promotion of health and well-being.
WE BELIEVE IN:
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Appropriate and timely communication to students, parents, teachers, and administration.
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Providing a quick response to the first aid and medical needs of students and staff and obtaining medical assistance from outside clinics when appropriate. Providing knowledgeable and appropriate medical/nursing treatments. Contributing to and promoting a healthy and safe school environment.
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Providing care in a calm, professional, and caring manner.
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Teaching health promotion and illness prevention strategies.
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Maintaining appropriate supplies for daily and emergency use.
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Establishing and maintaining cooperative and collaborative relations with counselors, teachers, and parents for the promotion of students' interests and emotional well-being.
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Honoring cultural diversity.
Students who need to go to the Health Office during the school day must obtain a pass from their teacher. If a student wishes to go to the Health Office during a break, then the pass should be obtained from the teacher whose class starts immediately following the break or lunch. The Health Office will send a student back to class with a pass.
Parent Communication
You will receive an email notification every time your child visits the Health Office.
If your child needs to be picked up from school or we feel it necessary to speak with you further, we will contact you by phone. In order to prepare for emergencies and the unexpected, parents must complete and submit a temporary guardianship form when out of Delhi, even if only overnight.
If you are informed by the Health Office that your child will need to go home, please make sure that you are either en route or have arranged transport within 30 minutes of receiving this information.
When to Stay at Home
We request that any students with any of the symptoms listed below should not attend school. Nurses are available over the phone to discuss your child’s specific case if you require clarification.
To prevent the spread of contagious disease and to enable a student to receive the rest needed for recovery, students should not come to school if he/she has any of the following:
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Cough/cold/flu-like symptoms
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More than 2 episodes of diarrhea and/or vomiting
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Fever of over 100°F
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Body rash - unless you have a note from a medical practitioner stating otherwise
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Likely/diagnosis of contagious illness such as chickenpox, mumps, measles, COVID-19, Active TB or any other communicable disease (contact Health Office for specific return date)
NOTE: Students should be fever / diarrhea / vomit free for 24 hours without fever-reducing medications before returning to school.
Medications
High School students have permission to keep and self-administer over-the-counter medications. We ask that they limit their supply to a daily amount. Alternatively, the health office will be happy to take care of it. If a student needs access to any prescribed medications, these are required to be kept by the Health Office with a completed Medication Permission Form that can be found on your PowerSchool account under the heading “Share medical information”.
Note: If a student is prescribed an inhaler and/or epipen, they may keep these with them but it is vital that we are given a back-up supply in the Health Office also.
Student Health Information
Please provide any relevant health information at the time of admission such as allergies, disabilities, chronic illnesses, medication requirements, or physical activity concerns. Parents of students with health and wellness concerns will meet with the Health Services Coordinator at the time of admission to develop an Emergency Care Plan for their child. It is the parent’s responsibility to notify the Health Office staff of changes in the student's health status. During the year, you may be asked to update your child's health data for class trips. We realize that this is inconvenient, but it is important that we have ensured the chaperones have the most up to date data, as some information may have changed since you last submitted the form.
The information below may not be up to date and is being updated constantly. Information provided by the Health Office shall override the information below.
All students must be up to date with their immunizations and a copy of their history provided.
Required vaccinations for AES are Diphtheria, Tetanus & Pertussis, Polio, Measles, Mumps & Rubella (MMR), and Hepatitis B. Rabies is required for any student going on a mini-course trip that is not in Delhi.
We also recommend that your child is up to date with Varicella, Hepatitis A, Typhoid, Japanese Encephalitis, Dengue (if applicable), Meningococcal and Human Papillomavirus vaccines. Influenza & COVID-19 are annual vaccines. It is the parent’s responsibility to send the dates for new immunizations to the Health Office.
A physical & TB examination form must be completed by a licensed practitioner and submitted within the 3 months prior to admission into the High School. Students participating in competitive sports are required to complete a physical examination annually..
BCG (TB) vaccinations are not required for AES. Every student needs to be questioned and examined for signs of active TB. If they are clear:
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With BCG (TB) vaccination - no further action required (please provide date of vaccination to the Health Office
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No BCG (TB) vaccination– They will require a negative PPD Mantoux skin test or a QuantiFERON-TB Gold blood test
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Note - a Chest X-Ray is required if the student has previously tested positive on either of these tests
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Epipens
Epipens are not available in India. If your child requires an Epipen please bring a supply from your home country.
All staff dealing with students are Epipen trained. Students are encouraged to wash their hands before and after eating and actively discourage sharing of food and snacks between students.
Emergency Care Plans are developed for all students with severe allergies. Please contact the Health Office.
Local Hospitals and Doctors
We have developed relationships with various hospitals and doctors in Delhi, based on positive experiences from within our AES community. We have a ‘Medical Provider’ and ‘Mental Health Providers' lists which will be available to you at the New Student Orientation or anytime from the Health Office.
Information Technology at AES
The American Embassy School endorses the belief that education should be directed to the strengthening of respect for human rights and the fulfillment of student responsibilities. In order for students to be able to conform to the community’s standards of conduct, these rights, responsibilities, and expectations are herein articulated.
Acceptable Use of Information Technology by Students
The acceptable use of information technology at AES is reviewed annually by the administration. The student handbook outlines the acceptable use of the school’s computer hardware, software, and internet/intranet service and also state who may use information technology, how it can be used, and what is considered an unacceptable use of information technology.
At AES we offer an integrated and engaging information literacy program for our students. The use of our digital resources is a privilege provided for educational purposes and we are dedicated to teaching ethical and responsible use of technology. Students must exercise sound judgment in determining appropriate use of information and communications technology (ICT); students must be responsible for helping to ensure that the AES network continues to run efficiently and effectively for everyone; and as members of the school community they must share these resources, computers and network tools.
AES may limit, suspend or revoke a student’s access to the school’s technology systems and/or the network upon violations of the Responsible Use Policy. Students may face disciplinary actions including but not limited to loss of privileges, supervised study, suspension or expulsion. See policies 8.40 and 8.3018 under Student Discipline, last reviewed August 2016.
Computer Use at School
Students are expected to use computers and electronic resources only for school- related assignments during class time. Students may not make alterations to an AES computer, either to the machine itself, or to the software on it, as this directly impacts its availability and usability for other users. Websites or online activities will be disallowed if they become a distraction from learning or limit others’ use of IT resources.
Students are expected to:
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stay on task during instructional time and use only internet resources relevant to the day’s schedule.
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access only teacher-approved websites and applications during classroom instruction.
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maintain web history in their browser (history must not cleared).
One-to-One Laptop Program Expectations
The purpose of a laptop is to enhance learning at school. Any activity which is in conflict with this purpose is prohibited. This includes appropriate use of bandwidth while at school. Students are responsible for maintaining a fully functional, charged laptop. Students are responsible for their own laptop, including its physical well-being during use, transport and storage. Students are also responsible for backup of personal and school data. The tech department reserves the right to access laptops at any time to perform maintenance tasks or a systems check, reimage the laptop, or perform any other task that may be necessary.
Laptop Usage Guidelines:
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Laptops may not be loaned to or borrowed from others.
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When transporting a laptop between classes and to and from school, it must be placed in a protective sleeve that is either the school-provided sleeve or an approved equivalent.
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Stickers and decals on laptops will NOT be allowed.
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Laptops will be clearly labeled with the student’s name. If the name is removed, it is the student’s responsibility to report this immediately to the high school tech office (The Hub) and have it reapplied.
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BitTorrent® software or files, videos, music, software etc. obtained from BitTorrent® software or similar software is strictly prohibited from being installed on an AES computer regardless of jurisdiction and present country legality. Streaming movies and TV shows during school hours is not permitted.
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Key logging software is strictly prohibited from being installed on any AES computer.
Damage and Repairs
All repairs to school issued devices must be performed by AES or their authorized service provider. In the case of technical problems or damage please bring the device to the Hub. Please note that the warranty/insurance plan is null and void if the computer has been tampered with in any way (disassembled or modified). Students are expected to report any damages to The Hub staff immediately.
Optional Insurance Plan
AES offers an optional insurance plan for damage of the student’s school-issued device. Please find a reminder of the details of the program below.
The payment can be made at the cashier in the AES Business Office or online. Initial insurance buy-in must be made within 10 school days of the laptop being issued. The insurance must be renewed each August no matter the claims and renewals from the previous school year.
Families in the high school have the option to insure the Apple device with the following guidelines:
A US $100 fee will be collected to insure the Apple device. This covers damage to the device for a period of one school year or a claim; whichever happens first. Damages resulting from computers that are disassembled or have missing parts, computers that are destroyed or forcibly separated into multiple pieces, catastrophic damage, computers that are inoperable due to unauthorized modifications and computers that have been repaired with non-Apple or counterfeit parts are NOT included.
The first incident/claim is covered by the initial US $100.
After the first incident, and for any additional incidents, another payment of US $100 must be submitted to cover the next device issued.
Families who choose not to purchase the insurance program will be responsible for the full cost of the Apple device repair or replacement. Insurance cannot be purchased after the fact to cover damage that has already occurred.
Note: this program does not cover loss/theft. It is only for damage. In case of loss or theft, the student will be liable for the full replacement cost.
Bring Your Own Device
The school will support (network access and software) students who bring their own device to school. In these cases students will not be issued a school-owned laptop. Student-owned devices are NOT included in our optional insurance plan and students will be responsible for the care and maintenance of their own computer.
All guidelines in the handbook apply to the student-owned computer.
Copyright and Fair Use
Teaching copyright and fair use principles, particularly in the context of Web 2.0 tools for communication and information dissemination, is not only a necessity but also a way of preparing students for creative expression in the information and digital technology age. We recognize there are not always clear distinctions in this area and therefore encourage the following considerations when communicating online.
Create Your Own Material
The first and best choice that we offer to our students is to create their own material. This option gives them the opportunity to write and record their own music, create and edit their own videos, and compose in their own genres (e.g., stories, reports, essays, poems, fiction or nonfiction writing) for their multimedia creations.
Use Sourced Material
When using information taken from research sources, quotations, or proprietary materials such as images, sounds, and videos, be sure to use proper citations and attributions.
Use Creative Commons, Open Source Licensed, and Public Domain Materials
These resources permit students to use pre-existing works that have been created specifically for reuse. It is important for students to understand that these resources must also be cited.
Irresponsible Use
Any use of IT that violates the spirit of the philosophy or guidelines is not allowed, even if not specifically addressed below. Some violations may involve a simple conversation between a faculty member and a student; others deemed more serious will require a more formal process and potentially serious consequences as outlined in Policy 8.403 and 8.404.
Based on the severity, the nature, the magnitude of the violation and the student’s academic and behavioral record at AES any or all of the following consequences may be applied:
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Conversation with the student.
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Written communication to the student’s parent(s) or legal guardian(s) parent/student/administrator conference.
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Mandated individual or family counseling as determined by the school disciplinary probation.
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Suspension.
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Expulsion.
In cases where the violation is of sufficient magnitude and/or the offense takes place in the context of a history of violations of other school policies and rules, the high school principal and the director, after consultation with the Board of Governors, may make a recommendation for the expulsion of the student.
Examples of serious violations include but are not limited to:
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Sending inappropriate text or images.
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Stealing an identity. This includes but is not limited to: accessing another student’s email account, Skype, or other social media sites.
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Altering, modifying or engineering school computer systems without express permission of a teacher e.g. changing the computer configuration.
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Downloading or uploading data or content to the school network of computers without express permission of a teacher or administrator, i.e., applications software, utilities, gaming, music files, or code from third-party or personal sources. altering, destroying, or damaging data, networks, or other resources belonging to others without clear permission of the owner.
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Cyberbullying or other offensive behavior online, which will be treated the same as “offline” bullying or other offensive behavior.
Violation of this policy will result in any or all of the disciplinary consequences outlined in Student Discipline Policy 8.40. In addition, it may result in restricted access to the school’s information technology. In cases of serious violation or repeated violations, access to the school’s information technology may be denied for the remainder of the school year.
Malicious Software Protection
AES goes to great lengths to keep its network free of viruses and malware. We recognize the need for effective file transfers and allow for flash drives to be used. We also strongly recommend that students’ home computers be kept up to date in anti-virus protection to help with our efforts at school.
Monitored Use
Please understand that any use of electronic communication systems by students is not confidential and may be monitored at any time by designated staff to ensure the appropriate use of technology for educational or administrative purposes. Students will not attempt to disable or circumvent AES technology systems. AES reserves the right to access student computers and accounts.
Safety and Digital Information Sharing
Online safety is a personal responsibility. It is important that students are aware of the implications of their actions online, both for themselves and for others. The actions students take in public forums such as social networks, blogs, and podcasts can impact their safety and reputation. Students are expected to follow the AES Online Communication Guidelines itemized in the next section.
Being a member of the AES community, you have authorized and given full consent, without limitations and reservations, to the American Embassy School to publish, in whole or in part, any photographs and/or videos in which the student appears in school publications, including but not limited to newsletters, brochures, the school’s website and teacher web pages (as stated on the Admissions Form). All other use is strictly prohibited and consent must be obtained from the individual.
Online Communication Guidelines
Students at AES are expected to follow the online communication guidelines below. Students can use these questions to help them decide what is appropriate to post on blogs, via email, social media accounts, and on other online forums.
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Does the content align with the school’s mission statement?
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Is the content school appropriate?
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What could be the consequences of this communication?
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Who is going to look at this, and how are they going to interpret my words? How does this communication represent me?
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What are the intended/unintended consequences of this communication?
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Would I want someone to send this to me?
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Is this appropriate, mature, and verifiable?
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Am I the original creator of this work?
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If not, am I crediting the original source in MLA format?
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Will this communication have a negative impact on my reputation, on the reputation of the school, or the reputation of someone else?
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Could someone find me (in real life) based on this information? If yes, is that my intention?
Technology Equipment Checkout
Technology equipment checkout is a privilege extended to AES high school students. All repairs to school-issued devices must be performed by AES or their authorized service provider. In case of technical problems or damage please bring the device to the Hub. Technology checked out during the day will require a student ID. Equipment needed overnight must be checked out after school and returned the next day prior to 8:30 am. If the equipment is needed for more than one day, it will need to be checked out again after school the next day so that it can be used by other students during the school day. Students are expected to return the equipment to the checkout counter prior to the due date.
Equipment should not be left unattended nor should it be handed over to another student to use or return. Equipment must be returned by the student on record at the point of checkout. Items may not be taken from campus unless a prior arrangement is made in the tech office. Failure to return equipment on time will result in restricted checkout or loss of checkout privileges.
Response to unexpected use of checkout equipment
First Occurrence: The student will forfeit checkout privileges for 10 school days.
Second Occurrence: The student will forfeit checkout privileges for 20 school days. The student will meet with the high school tech coordinator. Parents, the counselor, and the high school administration will be informed.
Third Occurrence: Parents, the counselor, and the high school administration will be informed. The student will lose checkout privileges for the remainder of the year.
Stein Library
Library Mission Statement
The American Embassy School libraries support the AES Mission. The libraries encourage “inspired lifelong learning” and support all areas of the AES curriculum. Literacy, literature appreciation, inquiry, and collaboration are key components of the library programs. Both libraries’ welcoming environments provide access to current, relevant resources.
The MSHS Stein Library is your place to go to borrow great books, to conduct academic and personal research, and to have a comfortable, quiet place to read, study, or collaborate. The library has print resources (books, magazines, and newspapers) digital resources (Kindles, Sora books, RBdigital magazines, and databases), a knowledgeable staff, and a variety of physical spaces to meet your needs. The Libguides site can direct you to the resources that are available: https://aes-ac-in.libguides.com The library is open on school days from 8:00 am to 5:00 pm and from 9:00 to 4:00 most Saturdays.
Bring your device to the library for assistance in setting up Sora and RBdigital for e-reading. You may check out an unlimited number of print books for three weeks at a time. Please renew them as necessary and return them as soon as you are finished so they can be shared with the rest of our school community. Students with long-overdue library books may lose access to PowerSchool until their obligations are met. The Stein Library is a space shared by high school students, middle school students, faculty, staff, and parents. Students are reminded to be respectful of other patrons’ needs as they use the library space.
School Publications and Performances Editorial Policy
Editorial Practice
School publications and performances at the American Embassy School are designed to serve as a vehicle for instruction and should be appropriate for students as to grade level and content of the material. All publications have a faculty advisor. The student editorial staff and faculty advisor establish editorial practices which promote journalism as well as literary and artistic endeavors. Student publications shall provide as much opportunity as possible for the sincere expressions of student opinion. Items should reflect all areas of student interest, including topics about which there may be dissent and controversy. Controversial subjects should be presented in depth with a variety of viewpoints published.
The student editorial staff and a faculty advisor are responsible for implementing writing practices that include the avoidance of libel, obscenity, profanity, defamation, false statements, references to alcohol and drugs, and material advocating racial or religious prejudice or the violation of laws or school policies. Sensitivity to cultural differences at the school must also be considered when making editorial decisions.
The American Embassy School does not allow the publishing, copying, display, performance, or distribution of material that is not approved by a faculty advisor and the high school principal. Student submissions for publication must be credited with the name of the author. In all cases, the principal will make the final editorial decisions. All decisions of the principal may be appealed to the School Director.
The following definitions apply:
Defamation: The act of damaging the reputation of a person or group by way of slander or libel. Libel: Any written, printed, or pictorial statement that damages a person by defaming his character or exposing him to ridicule.
Obscenity: Indecency, lewdness, or offensiveness in behavior, expression, or appearance.Prejudice: An adverse judgment or opinion formed beforehand or without knowledge or examination of the facts.
Profanity: The condition or quality of being profane (i.e., showing contempt or irreverence toward religious belief, blasphemous, abusive, vulgar, or irreverent language).